PDF Control for SharePoint

PDF Conversion and Document Control for Microsoft SharePoint

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Microsoft SharePoint is an excellent platform for sharing Microsoft Office documents with employees, partners, and customers. However, with this collaboration comes the risk that users will change the content without authorization, resulting in multiple versions of the same source document.

Because Adobe PDF documents cannot be modified, many organizations prefer to convert their shared Office documents to PDF. Adobe PDF also has the advantage of portability across platforms, and may be the organization’s format of choice for archiving. Unfortunately, this places an extra burden on the document owner, who must perform the conversion, add the PDF version to SharePoint, and remember to update it whenever the Office document changes.

Titus Labs PDF Control for SharePoint solves this problem by automatically creating PDF versions of Microsoft documents as the documents are added to SharePoint. The PDF conversion takes place transparently in the background, and requires no additional software on the user’s desktop. If the source document changes in the future, the PDF is updated automatically, which ensures that the PDF version is always up to date.

Administrators can control the permissions on both the source document and PDF in SharePoint, so that some users can access the original documents, while others can see only the PDF. Both versions are stored in the same SharePoint Document Library, which makes document management easier.

Key Benefits

• Promotes information sharing by automatically converting documents to a more portable and secure format
• Keeps source documents safe and secure
• Ensures the integrity of documents that are shared with users outside the department or organization
• Easily produces PDF versions for sharing and archive
• Reduces costs by eliminating the need for user-based PDF conversion tools
• Header, footer, and watermarks can be added to PDF documents in conjunction with the Titus Labs Document Marking for SharePoint product

Features

Feature	MOSS 2007, WSS 3.0	Titus Labs PDF Control for SharePoint
Automatically creates PDF versions of Word, Excel and PowerPoint documents in SharePoint
Detects when documents have been added or modified and performs PDF conversion automatically
Removes the need for a separate SharePoint document library to limit some users to PDF access only
Requires no user interaction for PDF conversion
Allows administrators to decide which users will only be able to view the PDF

 

PDF Control for SharePoint is supported on Microsoft SharePoint Server and Windows SharePoint Services 2007.  The solution can automatically create PDFs of Word, Excel and PowerPoint 2003 and 2007 documents.